Office of Research Policy
The Office of Research Policy coordinates and facilitates research policy, compliance, and integrity activities in the Graduate School for all The University of Wisconsin Madison (UW-Madison) researchers.
Research Programs and Policies: http://www.grad.wisc.edu/research/policyrp/index.html
Contact Information: http://www.grad.wisc.edu/contacts/respolicy.html
Responsible conduct of research (RCR) training is required for any undergraduate student, graduate student or postdoctoral researcher supported by NSF research funding. This applies to all NSF awards granted for proposals submitted on or after January 4, 2010.
RCR online training is found in Learn@UW: https://learnuw.wisc.edu/
For more information, please visit: http://www.grad.wisc.edu/research/wkshop/index.html#RCR
The UW-Madison strives to foster the highest scholarly and ethical standards among its students, faculty, and staff. Though extremely rare, we realize there are times when misconduct may occur in our midst and that it is our responsibility as an academic community to take steps to rectify it.
Faculty: Faculty policy II-314: l Misconduct in Scholarly Research: Procedures for Dealing with Misconduct in Scholarly Research lays out a three phase process of review. https://www.rsp.wisc.edu/misconduct/II-314.htm
Graduate Students: If you are concerned about misconduct, please talk to an advisor or mentor, department chair, the Associate Dean for Research Policy or the Associate Dean for Research.
Policy for Graduate Students and Postdoctoral Research Associates:
All UW–Madison faculty, students, and staff who are involved in research involving human participants are required to comply with federal, state and university policies for the protection of human research participants. Relevant policies and definitions are found at http://info.gradsch.wisc.edu/research/hrpp/index.html
If, as a new faculty member, you will be initiating new research or transferring research from your previous institution, you should contact the relevant UW-Madison IRB for more information:
Health Sciences https://kb.wisc.edu/hsirbs/
Health Sciences Minimal Risk https://kb.wisc.edu/hsirbs/
Education Research http://www.irb.wisc.edu/
Social and Behavioral Sciences http://www.irb.wisc.edu/
Human Subjects Protection Training: UW-Madison requires all “personnel engaged in human subjects research” listed on a protocol submitted to a UW-Madison IRB to complete human subjects protection training before the protocol can be approved.
UW-Madison CITI human subjects training: UW-Madison researchers must complete the online UW-Madison CITI human subjects training, which is accessed from this page: http://www.grad.wisc.edu/research/wkshop/index.html#onlinetraining
UW-Madison has legal and ethical responsibilities to review and, where appropriate, to reduce, eliminate, or manage potential financial conflicts of interest in research involving human subjects or Federal funds. There is a Conflict of Interest Committee comprised of faculty members from across campus which reviews Outside Activity Reports for potential financial conflicts of interest. The UW-Madison encourages faculty, staff, and students to engage in outside activities and to share their expertise. It acknowledges that potential financial conflicts of interest may result and are common, often unavoidable, and not necessarily problematic.
All faculty and academic staff are required to report annually (no later than April 30) any outside activity they are engaged in using the online Outside Activity Report form. All new faculty members should complete an Outside Activity Report (OAR) shortly after starting employment at the UW-Madison. This will help expedite any protocol submissions or grant proposals made before the next annual reporting period.
To file an Outside Activity Report or for more information: http://www.grad.wisc.edu/research/policyrp/oar/index.html
For more information on Conflict of Interest: http://www.grad.wisc.edu/research/policyrp/coi/index.html
Conflict of Interest Training:
The Stem Cell Research Oversight (SCRO) committee provides oversight for all research on campus or involving campus faculty or staff that involves either:
- the use of human embryonic stem cells (hESCs) or their derivatives; or
- the introduction of human pluripotent stem cells (hPSCs), or their derivatives, obtained from a non-embryonic source, into non-human animals at any embryonic, fetal, or postnatal stage, if an expected effect is that human cells will be integrated into the central nervous system, testes, or ovaries of the animal.
Procedures for applying for SCRO Committee review can be found at http://info.gradsch.wisc.edu/admin/committees/scro/index.html (Click on “Electronic Submission in the menu on the left-hand side of the page).
Stem Cell Ethics Training (CITI Training): Additionally, all personnel engaged in stem cell research will be required to take online training on stem cell ethics and policy. http://info.gradsch.wisc.edu/research/wkshop/index.html#SCR
Many biomedical studies involving human subjects are required to be registered on ClinicalTrials.gov at the start of the study. Both the Food and Drug Administration (FDA) and International Committee of Medical Journal Editors (ICMJE) require the registration of studies, but have different requirements. Importantly, the ICMJE requires the registration of a broad range of studies, including many of those not traditionally thought of as clinical trials.
More information on the ClinicalTrials.gov registration requirements along with guidance documents can be found at http://www.grad.wisc.edu/research/hrpp/ctregistration.html
On the UW-Madison campus, five different school and college animal care and use committees (IACUCs) review and approve protocols. Although animal housing location determines which committee will conduct the review, all applications are submitted to Research Animal Resource Center (RARC) . In addition, the department of Environment, Health and Safety’s Occupational Health Program promotes human health in animal research and requires enrollment in the Occupational Health Program (through completion of the Animal Handler Risk Questionnaire, see **Step two, below) and Training (see *Step one, below).
Animal User Training: There are both required and voluntary training opportunities for animal users.
Required Training: Work in Animal Research requires a three step certification process (http://www.rarc.wisc.edu/policy/1999-006.html).
*Step one: Complete the New Animal User Certification Training (http://www.rarc.wisc.edu/) and click on “Training” in the left-hand menu, then “Animal User Orientation”). Additional requirements will be required based on the information in the animal protocol you are listed on. You will be required to complete a hands-on species-specific training through RARC and if performing animal surgeries complete a surgery training course. You may also be required to attend a tour of the animal barrier by the animal operations unit.
**Step two: Complete the Occupational Health and Safety Training for Personnel with Animal Contact (Occupational Health101) at Learn@UW under self-registration section at http://www.ehs.wisc.edu/occ-training-learnuwonline.htm
***Step three: Complete the Animal Handler Risk Questionnaire http://www.ehs.wisc.edu/occ-research-animalcontact-riskquestionnaire.htm
Recertification of current animal users is required every five years. Additional requirements may apply based on the Animal Care and Use Committee’s review of the animal protocol.
Voluntary Training: RARC offers several training modules in techniques, record-keeping, and other research-related areas, both in-person and online. Visit www.rarc.wisc.edu and click on "Training" to view all offerings.
Waste Disposal: UW-Madison Department of Environment, Health and Safety (EHS) coordinates animal tissue disposal. For information and to schedule pick-ups, visit: http://www2.fpm.wisc.edu/chemsafety/oshmm.htm
Laboratory Safety (265-5000)
Laboratory safety encompasses many departments. The Department of Environment, Health and Safety (EHS) is the best source for information and training.
Depending on the scope of your research, laboratory safety resources and requirements vary. The Department of Environment, Health and Safety has several units providing consultation services, and compliance resources. See below for an outline of EHS compliance units.
Environment, Health and Safety Training: Various types of elective safety training are available through the compliance units within Environment, Health and Safety (EHS). For information regarding available trainings, visit: http://www.ehs.wisc.edu/ehs-training.htm
Office of Biological Safety
A Biosafety protocol is required for most biological agents, recombinant DNA, and chemicals that elicit a biological response. Criteria available at: http://www.ehs.wisc.edu/bio-protocol.htm
- Biosafety Protocol Required Training: http://www.ehs.wisc.edu/bio-biotraining-biosafetycourses.htm All laboratory staff listed on the Biosafety Protocol must complete required training courses Biosafety 101, 104, 201 available on Learn@UW
- Select Agent Program: https://fpm-www3.fpm.wisc.edu/Safety/SAProgram/Home/tabid/36/Default.aspx Select Agent use requires the submission of a Biosafety protocol as well as federal registration and specific training.
- Hazardous Materials Shipping - Infectious and Biological Substances: http://www.ehs.wisc.edu/bio-biotraining-biohazmatshipping.htm OBS Bio-HazMat Shipping Training complies with US DOT and International hazardous materials shipping regulations for the shipment of infectious materials, biological specimens, genetically modified organisms and dry ice.
- Other Biosafety Training: Voluntary training courses for Bio Researchers and laboratory staff available for self-registration on Learn@UW. Information available at: http://www.ehs.wisc.edu/bio-biotraining-biosafetycourses.htm
- Biological Material Exposure Response and Reporting: Procedure and program information http://www.ehs.wisc.edu/bio-emergencyresponse.htm Optional Training: Biosafety 103 Exposure Response http://www.ehs.wisc.edu/bio-biotraining-biosafetycourses.htm
- Biological Waste Disposal: http://www.ehs.wisc.edu/bio-wastedisposal.htm
Chemical Safety Office
A Chemical Hygiene Plan is required for the use of chemicals in research laboratories. Training (Chemical Safety Training) is highly recommended. In addition several resources exist to assist in chemical management and hazardous waste.
- Chemical Hygiene Plan (CHP): Information and a useful CHP template
- FAQ: http://www.ehs.wisc.edu/chem-regulatorycompliance-laboratorycompliance-chpfaq.htm
- Hazardous Chemical Materials Shipping:
- Safety Data Sheets (SDS): http://www.ehs.wisc.edu/chem-resources-materialsafetydatasheetsinfoandrequests.htm
- Fume Hoods: http://www.ehs.wisc.edu/engit-facilitysupport-containmentequipment.htm
- Pesticide Use: http://www.ehs.wisc.edu/engit-environmentalcompliance-pesticides.htm
- Waste Management: http://www.ehs.wisc.edu/chem-chemicaldisposal-surplus.htm
- Lab Clean-out: http://www.ehs.wisc.edu/chem-chemicaldisposalsurplus-labcleanoutinformation.htm
- Surplus Chemicals Pick-up Form: http://www.ehs.wisc.edu/chem-chemicaldisposalsurplus-chemicalwastesurpluspickuprequestform.htm
- LabScan (Surplus Chemical Distribution Program): http://www.ehs.wisc.edu/chem-chemicaldisposalsurplus-surpluschemicallabscan.htm
- Solvent Waste: http://www2.fpm.wisc.edu/chemsafety/forms.htm
- Training: http://www.ehs.wisc.edu/chem-training.htm
The Occupational Health office promotes health and wellness for all UW-Madison personnel and works to reduce injuries and illnesses in the workplace.
- Blood Borne Pathogens: Registration and training is required for research involving the use of human body fluids, tissues, cells, and other potentially infectious materials. For registration visit: http://www.ehs.wisc.edu/occ-research-bloodbornepathogens.htm; for training options, visit: http://www.ehs.wisc.edu/ehs-training.htm
- Respiratory Protection Program: Required and Voluntary Use of respirators requires consultation with Occupational Health. Depending on your use, requirements may include medical clearance, respirator selection and fit-testing. http://www.ehs.wisc.edu/occ-healthprotection-respiratoruse.htm
- Occupational Health in Animal Research: Use of animals in research requires coordination with Occupational Health to promote safety of personnel. This typically includes training, consultation, and medical services. Training requirements were described above in the “Animal Research” section. Additional services information at: http://www.ehs.wisc.edu/occ-research-animalcontact.htm
- Ergonomics: Ergonomics services are available to campus personnel through the Occupational Health Program.
For more information, visit: http://www.ehs.wisc.edu/occ-healthprotection-ergonomics.htm
Application, approval and training are required in order to become an Authorized User of radioactive material in research. In addition, Radiation Workers require training and assignment to Authorized User.
- Application and approval forms: http://www.ehs.wisc.edu/rad-radiationforms.htm
- Training: http://www.ehs.wisc.edu/rad-training.htm
The Office of Industrial Partnerships assists UW-Madison researchers in their partnerships with private industry. OIP is responsible for the institutional review of industry-sponsored research proposals. OIP also creates, negotiates, and finalizes the subsequent agreements and ensures that these collaborations remain consistent with the University’s mission.
- Working with Industrial Partners: http://grad.wisc.edu/oip/OIPresearchers.html
- Material Transfer Agreements: http://info.gradsch.wisc.edu/research/ip/mta.html
- Export Controls: http://info.gradsch.wisc.edu/research/policyrp/rpac/exportcontrol.htm
- Material Transfer Agreements
Clinical Trial Agreements
Staff Roles and Responsibilitieshttps://www.rsp.wisc.edu/directory.cfm
- Extramural Support Policies and Procedures
- PI's Intellectual Property Obligations under Research Agreements
- Funding Resources and Proposal Development
- Routing and Approval
- Award Management
- Closeout and Audit