The Graduate School

1. Report by Faculty, Academic Staff and Graduate Students

Every year, UW-Madison faculty, academic staff and other individuals listed on human subjects protocols or Federal grants, including graduate students, report outside activities and financial interests related to their field(s) of professional work at the UW-Madison to comply with Federal, State, and University policy. Using an electronic form, faculty and academic staff must submit a report even if it only indicates no outside activities. The report deadline, set by Federal law, is April 30 annually.

2. Review by department, units, colleges, schools, and divisions

Colleges, schools, divisions, departments, and units share responsibility for obtaining reports from all faculty and staff who are required to submit them and for reviewing reports. Web pages provide access to lists of individuals required to submit reports and password-protected access to reports. Reviewers contact individuals to resolve any completeness issues with reports. They may also address conflict of committment issues with individuals. The target date for completion of reviews of Outside Activities Reports is May 31 annually.

3. Review by the Conflict of Interest Committee

The Conflict of Interest Committee reviews the outside activity reports of faculty and academic staff for possible conflicts of interest. The Committee then works to eliminate, minimize, or manage any actual or potential conflicts of interest identified by the reporting process.

4. Report updates by faculty and academic staff

Faculty and academic staff are responsible for updating their reports anytime there is a relevant change in their outside activities (e.g. new relationships with outside organizations or increased compensation for an on-going activity). An updated version of the outside activity report may be completed at anytime during the year by logging back into the Outside Activity Report.