Faculty and Staff Resources
Outside Activities Reporting: Quick Reference
Who must complete an Outside Activities Report (OAR) annually?
All faculty, regardless of appointment, and all academic staff with greater than 50% appointment at UW-Madison, as well as all individuals listed on human subjects protocols or federal grants, are required to fill out an Outside Activities Report (OAR) each year and whenever new outside activities are undertaken.
Classified staff are not required to submit a formal report of outside activities and financial interests using the Web reporting system. Chapter 15 of the Classified Personnel Policies and Procedures outlines their responsibilities in this area.
When is it appropriate for me to report updates to my OAR?
Faculty and academic staff are responsible for updating their reports anytime there is a relevant change in their outside activities (e.g. new relationships with outside organizations or increased compensation for an on-going activity). An updated version of the outside activity report may be completed at any time during the year by logging back into the Outside Activity Report.
Who reviews the Outside Activities Report (OAR) after they are submitted?
Colleges, schools, divisions, departments, and units share responsibility for obtaining reports from all faculty and staff who are required to submit them and for reviewing reports. Web pages provide access to lists of individuals required to submit reports and password-protected access to reports. Reviewers contact individuals to resolve any completeness issues with reports. They may also address conflict of commitment issues with individuals. The target date for completion of reviews of Outside Activities Reports is May 31 annually.
If you have any questions or concerns, please email email@example.com or call 608-890-4728 or 608-890-1613.
What is the role of the Conflict of Interest Committee?
The Conflict of Interest Committee reviews the outside activity reports of faculty and academic staff for possible conflicts of interest. The Committee then works to eliminate, minimize, or manage any actual or potential conflicts of interest identified by the reporting process.
COI Committee Member Resources