Vilas Conference Presentation Funds
The funds for the Spring 2012 Vilas Conference travel grant are now exhausted. Students who applied afterward have been placed on a waiting list in case extra funds become available. All applicants will be notified of their status in the coming weeks. Please note that the waiting list does not roll over into the Fall semester.
On February 1, 2012 we will begin accepting funding applications for conference travel with a start date between January 1, 2012 - June 30, 2012.
Are you a dissertator or final-year Master of Fine Arts who has been accepted to present research at a conference? Do you need money to support those costs? Apply for Vilas Conference Presentation Funds. Funding in the amount of $600 will be available to dissertators and final-year MFA students traveling to present their research at a conference.
Applications are accepted each semester on a rolling basis.
For travel between July 1 and December 31, 2011, the application process opens on October 1, and the final date for submission is December 31, 2011. However, please note that funds will likely run out before this date, so there is an advantage to applying EARLY.
For travel between January 1 and June 30, 2012, the application process will open February 1, and the final date for submission is May 11, 2012. Note that as with the first semester application deadlines, funds for this set of travel dates will likely run out before the final submission date, so again, there will be an advantage to applying early.
Applications may be submitted either prior to travel or retroactively, as long as all necessary paperwork is presented at the time of application and all other eligibility requirements are met.
Eligibility
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Must be enrolled as a dissertator or final-year Master of Fine Arts at the time of application.
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Must be travelling to present research (e.g., program, poster) at a conference.
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Must have already been accepted to the conference at the time of application for Vilas funds.
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Travel start date must fall within the date range appropriate for the application period:
Travel Start DateApplication PeriodJuly 1, 2011 - December 31, 2011 → October 1, 2011 - December 31, 2011 January 1, 2012 - June 30, 2012 → February 1, 2012 - May 11, 2012 -
Students should not apply for Vilas Conference Presentation Funds if their travel is fully-funded through other sources (e.g. a fellowship, grant, or advisor).
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Students may not receive Vilas funds more than once in the fiscal year (this includes both Vilas Conference Presentation Funds and the Vilas Research Travel Award)
How to apply
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Prepare the following documents:
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Proof of acceptance to present at the conference (e.g. letter of program/poster acceptance, conference program where you are listed as a presenter). Please highlight the portion of the document which lists you as a presenter if it is not immediately apparent.
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Abstract of paper or poster to be presented
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Proof of financial commitment to travel (e.g. a receipt of plane ticket purchase, hotel receipt, conference fees)
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Complete the electronic application. Documents 1-3 above must be submitted in the application as PDF files, with the applicant's last name as part of the file name. Incomplete applications will not be accepted. Applicants may resubmit complete applications, which will be dated and queued for processing with the later submission date. [Note: The application will go live only on February 1, 2012]
Applicants may expect to receive information about the status of your application within four weeks of submission.
If the application is approved, both the student and his/her academic advisor will be notified via email. A check will be sent to the applicant by U.S. mail within 4-8 weeks of application.
Before checks are sent , international students will need to submit additional forms. Do NOT submit these forms until notification of approval. For details, see Documentation for International Students.
Questions? Contact vilasconference@grad.wisc.edu.