Deadlines, Defending, & Depositing
Your Ph.D. Dissertation
To deposit your dissertation electronically, do not read the directions below. Instead, follow separate instructions by clicking on this link: http://grad.wisc.edu/education/completedegree/etd.pdf.
THE FOLLOWING INSTRUCTIONS ARE FOR PAPER SUBMISSION ONLY.
- Electronic deposit
- Processing the Paper
- Step 1 - Prechecks
- Step 2 - Requesting Your Final Warrant
- Step 3 - Graduate School Final Reviews
- Step 4 - Depositing Your Dissertation
- Step 5 - Paying for Microfilming & Binding
- Other Information About Your Graduation
- For More Information
|August 31||Dissertator Eligibility for Fall 2012|
|November 23 *||Request for all Masters and Ph.D. Degree Warrants|
|December 14||Degree Deadline (Electronic dissertations due by 12:00pm CST)|
|December 17-January 18||Spring Degree Window**|
* For master's students only: If you want your name to be printed in the commencement program, your department must submit your warrant request before November 2.
|January 18||Dissertator Eligibility for Spring 2013|
|April 26*||Request for all Masters and Ph.D. Degree Warrants|
|May 17||Degree Deadline (Electronic dissertations due by 12:00pm CST)|
|May 20- June 14||Summer Degree Window**|
* For master's students only: if you want your name to be printed in the commencement program, your department, must submit your warrant request before April 5.
|June 14||Dissertator Eligibility for Summer 2013|
|July 26||Request for all Masters and Ph.D. Degree Warrants|
|August 23||Degree Deadline (Electronic dissertations due by 12:00pm CST)|
|August 26- August 30||Fall Degree Window**|
Fall 2013 (1142)
|August 30||Dissertator Eligibility for Fall 2013|
** Important Note: The "Window Period" is the time between the end of one degree period and the beginning of the next. You must have been registered for the previous semester (Fall, Spring, or Summer) . If all degree requirements are met by the end of the window period, your degree will be granted for the following semester. However, you will not have to register or pay fees for the next semester.
Doctoral students may depost their dissertations electronically. If you choose to deposit electronically, please follow these instructions: http://grad.wisc.edu/education/completedegree/etd.pdf.
To answer specific format questions (for example, use of tables, graphs, and charts) we have set aside 9:00am-9:30am Monday-Thursday and 12:30pm-1:00pm on Fridays for Prechecks. You may bring in eight to ten pages to be reviewed. You do not need an appointment - just come to Room 217 Bascom Hall with samples in hand.
REQUESTING YOUR FINAL WARRANT
File the Ph.D. Final Oral Committee Approval Form in the Graduate School a minimum of three weeks before your final oral examination. This form is available in your department or program office or at the Graduate School 217 Bascom Hall. If you want to defend and/or submit your dissertation to the Graduate School in the summer term, you must register for 3 credits in Research for the 8-week session. After you submit the Ph.D. Final Oral Committee Approval Form we send the final oral defense warrant to your department.
If you intend to deposit by paper submission, please stop by 217 Bascom Hall and pick up the publishing agreement packet. The agreement form is on pages A4 and A5. Answer questions #1 - 11 on A4 and sign the Dissertation Agreement on the bottom of page A5. If you are registering copyright, sign the separate ProQuest Authorization to Apply for Registration of My Claim to Copyright.
After passing your oral defense, contact the Graduate School at 608-262-2433 to arrange an appointment for the final review. Please call to schedule an appointment at least one day in advance. If you are defending near the degree deadline call immediately after your defense; appointment times fill rapidly during the two to three weeks before any deadline. You must make all corrections and revisions before you come for your final review. Final review is final. You are not allowed to make changes on the copy that you submitted to the Graduate School after the final review.
Reviews normally take about 15 minutes. Our regular dissertation review appointment times are 10:00 a.m. to 11:00 a.m. Monday through Thursday and 1:00 p.m. to 2:00 p.m. Monday through Friday. /*Please note that there may be occasional dates when our degree coordinators are completely booked or otherwise unavailable, so as stated above please call ahead to make an appointment and ensure availability. In December and May we will also have Friday morning dissertation review times from 10:00 a.m. to 11:00 a.m.*/
If you are requesting certification of your degree from the Registrar's Office, the grade(s) for the semester in which you are depositing your dissertation (and all other outstanding grades) must be reported to the Graduate School before or by the time of your final review.
The following items must be brought to 217 Bascom Hall for the final review:
Warrant. Your Committee must be identical to the one approved on the Ph.D. Final Oral Committee Approval Form.
Title Page, available at http://www.grad.wisc.edu/education/completedegree/new_phd_title_page.pdf. Not included in the dissertation pagination. Follow this sample exactly.
Survey of Earned Doctorates (SED). Please follow the steps below to submit the survey online. Paper surveys will no longer be accepted.
To complete the SED online, first go to https://survey.norc.org/doctorate and provide basic information including your email address. You will then receive an e-mail with a unique PIN and password. Access the SED survey site using the URL, PIN, and password sent to you in this email, and complete the survey. You must advance past the certificate of completion screen, in order to submit the survey. Please print and bring the certificate of completion to your final review.
Graduate School’s Doctoral Exit Survey (DES). The Graduate School’s DES obtains information on your academic experience (e.g., program quality, support, advising) in your doctoral program and information about your postdoctoral plans.
To complete the DES, go to https://uwmadison.qualtrics.com/SE/?SID=SV_cCPVoJrkzHGvTh3 . Enter your name as it appears in university records and student ID number (10 digits). At the end of the survey there is a survey completion screen. Please print and bring the certificate of completion to your final review. If you have problems accessing the survey, please contact firstname.lastname@example.org and include your name and student ID number.
Publishing Agreement Form. Pick this form up at 217 Bascom Hall, between 7:45am and 4:30pm daily. The form is not available electronically. You must sign the agreement form on the back, bottom part of p. A5. (The "Author Discount Form" on p. A6 is not required or endorsed by the Graduate School)
Three (3) extra copies of the Title Page. The title on one of the three copies is to have all equations, formulae, chemical symbols, and the like translated into words (for example, instead of "H2O", use "water").
UMI Abstract. This abstract is limited to 350 words and is in addition to any abstract that may be in your dissertation.
- Completed unbound dissertation on standard, white, 20 pound weight paper.
DEPOSITING YOUR DISSERTATION
The copy of your dissertation will be retained by the Graduate School to be sent to Proquest Information Learning for microfilming and binding.
After the Graduate School has approved your dissertation, you will be
authorized to go to the Bursar's office, 333 East Campus Mall #10501,
to pay the microfilming & binding fee of $90.00.
You can pay with cash, checks, and money orders. Credit cards are not
accepted. The Window hours are 7:45 a.m. - 4:00 p.m., Monday through
If you are registering copyright of your dissertation through Proquest, you will also pay the copyright fee at the Bursar's office. The copyright fee is now $65.00. Cash, personal checks and money orders are accepted.
CONGRATULATIONS! You are done.
The Registrar posts degrees on official transcripts approximately four to six weeks after the end of the semester. Order transcripts at the office of the Registrar, 333 East Campus Mall 10101. Call 262-3811 for more information.
The Office of the Registrar will send your diploma to your DIPLOMA
address approximately 12 weeks after degree conferral. Update your Diploma address via
My-UW prior to leaving campus.
International students: you MUST enter your DIPLOMA address via My-UW to receive your diploma.
Commencement - December and May
If you want your name to be printed in the commencement program, you must inform your department early in the semester of your intention to graduate. You may attend the ceremony even if your name is not included in the commencement program. August does not have a commencement ceremony. If you plan to graduate in August, you may attend either the May or the December ceremony by calling the Secretary of Faculty Office at 262-3956 to have your name printed in the program. Cap and gown rentals are at University Bookstore. Guests can attend without tickets.
217 Bascom Hall, 500 Lincoln Drive
Pre-checks: 9:00-9:30 a.m. daily (no appointment needed)
Final reviews: By appointment only, call 262-2433. Reviews normally take about 15 minutes. Our regular dissertation review appointment times are 10:00 a.m. to 11:00 a.m. Monday through Thursday and 1:00 p.m. to 2:00 p.m. Monday through Friday. /*Please note that there may be occasional dates when our degree coordinators are completely booked or otherwise unavailable, so as stated above please call ahead to make an appointment and ensure availability. In December and May we will also have Friday morning dissertation review times from 10:00 a.m. to 11:00 a.m.*/
333 East Campus Mall #10501
7:45 a.m. - 4:00 p.m. Monday - Friday